QSync
For service companies doing 50+ work orders per month

Realtime invoice syncing — 3 day turnaround or it's free

QSync moves every invoice from your field software — straight into Accounting. We set it all up and handle every exception. You monitor in your accounting sandbox and flip the switch to production when satisfied. If we can't connect your system, you pay nothing.

Claim 1 of 5 July spots See pricing
Live in 3 business days — or your first 100 invoices are free No subscription — buy a batch, use it for a year Keep the systems your team already uses
Technician working on an electrical panel
We connect to QuickBooks Online QuickBooks Desktop Sage 50 SQL Databases Excel & CSV Your custom system If your data is structured, we can sync it. If we can't — you pay nothing.
Sound familiar?

The jobs are done. The books are not.

Your operation runs in one system, but your accountant lives in another. Somebody has to carry every invoice between them — by hand. At 50+ invoices a month, that's a job you're already paying for.

// Month-end

Month-end is a fire drill

Hundreds of work orders retyped into QuickBooks over a weekend. Every month. Call it 8–10 hours of wasted time.

// Double entry

Double entry, double errors

Typos, missed invoices, the same customer entered three different ways. Then your accountant bills you $85+ an hour to untangle it at tax time.

// Wasted payroll

Good people doing data entry

You hired an office manager to run an office but they spend half the week copying numbers from one screen to another — $1,000+ a month of payroll spent on copy-paste.

Manual entry isn't free — it runs $500–$2,000 a month in payroll, typos, and accountant cleanup. That's the bill QSync deletes.

How it works

Three steps. Two of them ours.

No software project. No migration. No phone calls. Your total involvement: one 10-minute survey.

01

Fill out a 10-minute survey

Tell us where your invoices live — field-service app, dispatch tool, SQL database, an API, or a folder of spreadsheets. You'll hear back the same day with a timeline. That's your entire to-do list.

02

We build the bridge

We connect to your sandbox or test account, then map your invoices, customers, items, and tax codes to QuickBooks. Nothing to install on your end. If you aren't live in 3 business days your first 100 invoices are free.

03

Invoices just show up

Every invoice lands in QuickBooks automatically. Duplicates get merged, new customers get created, and oddballs get flagged to us — not to you. Full visibility showing every action we took.

The 3-Day Invoice Autopilot

You built the crew. We'll keep the books.

QSync is made for HVAC, plumbing, mechanical, electrical, restoration, and landscaping companies with real crews in the field — too many invoices for manual entry, too little time for a software project. Owners who'd rather run jobs than type them.

Word of mouth

What shops like yours say

“

[Placeholder — real testimonial goes here. One or two sentences in the owner's own words: hours saved, month-end gone, books clean.]

[Owner name] — [Company], [Trade], [City]

“

[Placeholder — real testimonial goes here. Best if it names a number: invoices per month, hours back, error rate.]

[Owner name] — [Company], [Trade], [City]

“

[Placeholder — real testimonial goes here. Ideally one that answers the trust objection: giving an outside company access to the books.]

[Owner name] — [Company], [Trade], [City]

The part everyone else skips

Any tool can copy a clean invoice. QSync handles all the edge cases.

Syncs don't fail on the easy ones. They fail on the exceptions — so exceptions are what we handle.

✓
Duplicate customers, merged"Bob's Plumbing", "Bobs Plumbing Ltd", and "BOB PLMB" become one customer with one history.
✓
New customers, created properlyFirst invoice for a new client? The customer record is created in QuickBooks with full details — automatically.
✓
Items & tax codes matchedLine items, service codes, and tax treatment mapped to your existing QuickBooks setup, not a parallel one.
✓
Bad data flagged and fixedMissing totals, weird dates, half-filled fields — we catch them, fix what we can, and ask about the rest.
✓
Retries when QuickBooks hiccupsAPI limits, outages, timeouts — invoices queue and retry until they land. Nothing silently disappears.
✓
A human on the hookEvery account gets a real-time sync report and a real person to reach. Not a ticket queue.
Included with every setup The 90-Day Backlog Catch-Up ($750 value)

The pile already on your desk? We sync your last 90 days of un-entered invoices too — not just the new ones.

The Clean-Books Guarantee

If it doesn't work, you don't pay. Simple.

You shouldn't have to gamble on a company that touches your books — so you don't.

01 Connect — or free

If we can't sync your system, you pay nothing. And you'll know within days, not months.

02 Live in 3 business days

Invoices flowing within 3 business days of connection — or your first 100 invoices are free.

03 30 days, no questions

Not happy in your first 30 days? Full refund. No forms, no phone tree, no questions asked.

No subscription. No contract. You buy a batch of invoices and use it for a full year. Your sync report is live — you can watch every invoice land, in real time. The worst case is: you're exactly where you are today.

Pricing

Pay per invoice. Nothing more.

You buy a batch of invoices up front and use it as you please — it's good for a full year. Setup, mapping, and exception handling are included.

Starter — 100 invoices
$1 per invoice
  • 100 invoices, use them within a year
  • Setup & system mapping included
  • All exception handling included
  • 90-Day Backlog Catch-Up included ($750 value)
  • Covered by the Clean-Books Guarantee
Claim a spot
Volume — 1,000 invoices
50¢ per invoice
  • 1,000 invoices, use them within a year
  • Setup & system mapping included
  • All exception handling included
  • 90-Day Backlog Catch-Up included ($750 value)
  • Priority onboarding & support
Claim a spot
Onboarding — 5 spots a month

Stop typing invoices. Start this month.

Every new company is set up by hand by the people who built QSync — that's why we take five a month, no more. Fill out the survey. You'll hear back the same day with a timeline, and most shops are live within 3 business days. If it's not a fit, we'll say so straight — and it costs you nothing.

  • No commitment — applying is a request, not a contract
  • Same-day response with a timeline
  • If we can't connect your system, you'll know this week — free
  • Your info is never sold or shared

Apply for a spot

Ten minutes, tops. The more you tell us about your setup, the faster we can say yes — or tell you straight that we can't.

No spam, no sales calls unless you ask for one.

✓

Application in.

You'll hear back the same business day with a timeline.
Keep an eye on your inbox.

Questions

Fair questions, straight answers.

What systems can you pull invoices from?

If your data is structured, we can sync it: the major field-service platforms, any SQL database, any system with an API, Excel workbooks, and CSV exports. Custom or home-built systems are our specialty — that's usually where nobody else will touch it.

Do I have to change how my crew works?

No. Your crew keeps using exactly what they use today. We read from your system and write to QuickBooks. Nobody in the field will know anything changed — except invoices stop piling up.

Is my data safe?

We take read-only access to your source system wherever possible, and we touch only what's needed to sync invoices and customers — never payroll, banking, or anything else. Access is limited, logged, and revocable by you at any time.

What exactly is the guarantee?

Three parts. If we can't connect your system, you pay nothing. If your invoices aren't flowing within 3 business days of connection, your first 100 invoices are free. And if you're not happy in your first 30 days — full refund, no questions asked. On top of that, any invoice we ever miss or mis-post, we fix free. No subscription, no contract: you buy a batch of invoices and use it for a full year.

What happens when an invoice doesn't match cleanly?

That's the product. Duplicates get merged, missing customers get created, and anything genuinely ambiguous gets flagged to our team — we resolve it and tell you what we did. You get a real-time sync report, not a pile of error emails.

I'm on Sage, not QuickBooks. Can you help?

QuickBooks (Online and Desktop) is first. Sage 50 is on the roadmap — tell us in the form and you'll move it up the list. Enough demand pulls it forward fast.

How long does setup take, and what does it cost?

If you aren't live in 3 business days your first 100 invoices are free. Setup costs you nothing extra; it's covered by your batch. Your total involvement is a 10-minute survey and granting access.

Why pay per invoice when I could just buy a software connector?

A connector is software you operate: you map the fields, you fix the duplicates, you chase the failures at month-end. QSync is a service with a guaranteed outcome — invoices in QuickBooks, exceptions handled by a human, backlog caught up. You're not buying a tool; you're taking a job off somebody's plate.